Accounts Payable Analyst

Bucharest (City) (RO)
20 Jun 2019
19 Jul 2019
Job category
Industry sector
Automotive & Aviation
Contract Type
Full Time

Primary Purpose of the Position

  • Reporting directly to GBS AP Team Lead, the position has the primary responsibility to providing an efficient and cost-effective Accounts Payable service to all divisions served by GBS, in order to ensure that the requirements of internal and external customers are met, and that the assets of the business are effectively controlled
  • Coordinating activities needed to ensure compliance with Standard Operating Procedures and agreed Policy and Terms
  • Deliver Shared Services Objectives based on the principles of superior customer service, continuous improvement and best-practice. Maintains excellent relationships with internal customers so as to ensure mutual goals are achieved and up-to-date knowledge of best practices within the Accounts Payable environment
  • Take ownership and resolve complex and technical issues related to Invoice Processing

Principle Duties and Responsibilities:

  • Take ownership and resolve complex and technical issues related to Invoice processing and matching, request of adequate approval and coding information, payment processing to ensure compliance with Standard Operating Procedures and agreed Policy and Terms. Open Item Management including Credit Notes write offs and clearing process and follow up on clearing resolution for all assigned account
  • Collaborate with key roles of the Accounts Payable Team to support Open Item Management
  •  Review and monitor compliance of Accounts Payable in accordance with Company Policy and controls to ensure timely and accurate payments
  • Cooperate with AP Helpdesk to respond to inquiries received via phone calls and emails within agreed timelines
  • Support Invoice Specialists with resolution of issues and escalations
  • Provides assistance to Vendor Master Team on Vendor Creation or changes
  • Support Team Lead and Specialist and Query Team in responding to queries from Business within agreed timelines
  • Respond timely to prompt requests from Business / Customers
  • Assist with month end activities with production of monthly supplier reconciliations
  • Prepares Payment Proposal (until full automation implemented)
  • Analyze, review, monitor and resolved unsuccessful payments executions. Review, analyze and resolve Potential Duplicates
  • Support audit requirements both for internal and external auditors within the agreed timeframe and in the required format

To join our team you will need:

  • Accounting / administrative degree or other similar professional qualification;
  • Minimum 1 year experience in Accounts Payable end to end process with high volume transaction in BPO/Shared service environment;
  • Experience of SAP and ERP Payables systems;
  • Experience of Payables process Automation and Systems Solutions would be a plus;
  • Experience in handling Account Reconciliations and Settlements;
  • Detailed knowledge of Accounts Payable process and problem-solving skills;
  • Solid financial analysis to include reconciliation of Account Payable related accounts;
  • High-level of proficiency in various computer applications including Intermediate Excel skills;
  • Excellent English communication skills (verbal and written);
  • Ability to handle multiple priorities and meet deadlines;
  • Interpersonal and relationship building in an intercultural environment;
  • Demonstrate accuracy and strong attention to detail;
  • Strong communications skills, both oral and written, required to resolve issues and enforce policy where required; must be comfortable in interacting with others.